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Announcement of matters based on the "Act on the Protection of Personal Information

The Japan Automobile Research Institute, Inc. (hereinafter referred to as "JARI") hereby announces the following matters in accordance with the “Act on the Protection of Personal Information” (hereinafter referred to as the Act). JARI will make public the following matters in accordance the Act.

1.Matters concerning the purpose of use of personal information (Article 18, Paragraph 1 of the Act)

JARI shall handle personal information of an individual within the scope of the following purposes of use in connection with the implementation of the business stipulated in the Articles of Incorporation, and shall not handle such information beyond the scope of such purposes.

  1. Personal information obtained from persons in charge at partnering businesses/clients will be used for correspondence, business execution, sending of related materials, accounting and public relations.
  2. Personal information obtained from experts, committee members, etc. will be used for guidance in the operation and management of committees, etc., accounting operations, and other secretariat operations.
  3. Personal information obtained from registered supporting members will be used for administration and provision of services to the members.
  4. Personal information obtained from subscribers to the JARI e-mail magazine will be used to provide information on the latest research results, conference presentations, events, seminars, facilities and equipment, etc.
  5. Personal information obtained from applicants for the purchase of publications, etc. will be used to send publications and respond to inquiries, etc.
  6. Personal information obtained from applicants for participation in symposiums, seminars, exhibitions, lectures, etc. will be used to confirm participation status, provide related materials, for contact in case of schedule changes, to provide information on similar seminars, etc., and to respond to inquiries.
  7. Personal information obtained from applicants for various events will be used to confirm participation status, to contact applicants in case of schedule changes, and to respond to inquiries.
  8. Personal information obtained from participants (collaborators) in various experiments on human subjects will be used to achieve the purpose of the relevant research. (However, experimental data will be used after anonymization so that individuals cannot be identified.)
  9. Personal information obtained from employees will be used for personnel management, payroll management, and other business operations.
  10. Personal information obtained from visitors to JARI will be used for the purpose of responding to inquiries.
  11. Personal information obtained in cases other than those described above will be used for the purposes specified when the personal information was obtained.

  12. ※In addition, specified personal information related to b, j, etc. will be used for various administrative procedures such as tax-related notifications, social insurance and labor insurance notifications, etc.

2. Matters Concerning the Joint Use of Personal Data (Article 23, Paragraph 5, Item 3 of the Act)

JARI does not share personal data.

3.Matters Concerning Retained Personal Data (Article 27, Paragraph 1 of the Act)

  1. Name of the entity handling personal information:
    Japan Automobile Research Institute, Inc.
  2. Purpose of use of retained personal data:
    Same as the purpose of use of personal information described in 1. above
  3. Procedures for disclosure, correction, suspension of use, etc. of retained personal data:
    If JARI receives a request for notification of the purpose of use, disclosure, correction, addition, deletion, cessation of use, deletion, or cessation of provision to a third party of personal data in its possession, JARI will respond to such a request in a manner prescribed by JARI. If one wishes to make such a request, they should contact the Personal Information Protection Consultation Desk at JARI.
  4. Contact for complaints regarding the handling of personal data in JARI’s possession:
    If one has any questions or complaints regarding the handling of personal data held by JARI, they should contact the Personal Information Protection Consultation Desk.

Personal Information Protection Consultation Desk

General Affairs Department, Japan Automobile Research Institute
E-mail:jarikjn[at]jari.or.jp
※Please replace [at] with @ in the e-mail address.

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